ProofHub vs Podio vs Trello vs Wrike
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Pricing Starting From
For 1 Month / 1 user(s)
100 GB storage
External users Unlimited
Workspaces and Apps
Online support Priority
Unlimited boards, lists, cards, members, checklists, attachments, etc.
Basic integrations with Box, Drive, and Dropbox
File attachments up to 10MB
Storage space: from 100GB
Hierarchy of projects (folders): Unlimited levels
Discussions in tasks
Real-time Activity Stream
iPhone and Android apps
Advanced email integration
Basic Integrations Google Drive, Dropbox, Box, OneDrive and iCal
Dynamic timeline (Gantt Chart)
Mass actions with tasks Advanced
Dashboard With custom widgets, 20 shareable dashboards
Email Add-ins Outlook, Apple Mail
Additional Integrations MS Project, Excel, iCal, RSS
Single Sign On
Extended security controls
Free Trial Availability
Cloudswave Editorial Review
No Cloudswave Editorial Review available yet.
No Cloudswave Editorial Review available yet.
Trello Review by Cloudswave
With so many scheduling apps available these days, it’s tough to keep up with them all. While there are millions out there and more and more coming out every week, most of us have dozens on our devices we don’t even use. It makes sense, then, that you’d wonder what Trello could possibly have to offer. Well, as this review is about to point out, the answer is: a lot.
We All Have Lists
Let’s start with the basics. It’s tough to really do justice to Trello until you try it, but let’s begin by pointing out that we all use lists and most of us rely on them every day. Obviously, there’s the grocery list we all take with us to the store. If you have kids, you’re carrying around lists for school supplies they need, what they want for birthdays and other holidays and various other things you can’t afford to have slip your mind.
Of course, then there’s work. You probably keep a list of tasks and responsibilities you have to see to, questions you want to bring up at the next meeting, points that have to be made, travel plans, etc.
Alright, so we all keep lists. The question is are you still using pen and paper to do so? Doesn’t it seem strange that so many of us do this in a day and age when over 90% of the population is walking around with a smartphone?
Now, there are a number of reasons more people may not use this handheld miracle for keeping notes. For the most part, it just seems surprisingly inconvenient. You have to tap away at those tiny letters over and over just to make the simplest of sentences. Furthermore, after all that work, you have a list that pretty much looks exactly like it would if you had just written it out.
If this strikes a note with you, it’s probably hard to imagine that a note-taking app could possibly improve on the way you’re used to doing things. You’re not the only one to think this way either. You also won’t be the only one to see Trello in action and change your mind.
Trello allows you to make as many lists as you please and then lay them out horizontally on your screen. Each of these lists has what the app refers to as a “card.” A card is just an item in the list. It could be a type of produce you want to remember picking up or it might be a step in your project at work.
These cards can also be reorganized with ease. You might decide that the question you were going to bring up in one meeting would make sense in a different one. Just drag and drop it. You might also like keeping a list of completed tasks. Again, just drag and drop the cards you’re done with.
Each card can be more than just a description, though. You can also use them to display checklists, attachments, images, colored labels, deadline dates and even discussion notes.
Discuss Your Lists with Others
Discussion notes? No, we’re not talking about your inner monologue. Another really cool feature of a great project management software like Trello is how it allows you to share your lists with others. You can see how helpful this would be if you’re working on a project with coworkers from around the country. Each of you can now weigh in on various steps involved.
If you’re running around trying to prepare for your child’s birthday party, your spouse can weigh in by letting you know they picked up the ice cream, but are still waiting on confirmation from the magician.
Searchable Sticky Notes
Many of you might be thinking cards sound pretty familiar. They’re basically just virtual sticky notes. You can add to them and move them around as you please. The difference is that you can add to them as much as you like without ever running out of space and multiple people can do so at the same time from all around the world.
The other great thing is that you can search for the information you put down. How many times have you been in a situation where you can’t find that all-important number you wrote down for so-and-so? Now it’s easy! Just search for so-and-so’s name and you’ll have that number you need. Click it and you’re dialing.
Perfect for Those Who Love Visualizing
A lot of us are visual learners, but the vast majority also prefers to at least see how their day is going to look, what needs to get done for a certain goal to get accomplished and when they’ll need to be where throughout the week.
This is really where Trello excels. The color-coding option along with the option to add images makes it so easy to get a bird’s eye view of what your responsibilities look like. Your ability to move them around with such ease is also a welcomed addition for those of us who hate having to juggle priorities in our minds.
Works Across Devices
Another reason to love Trello is that it’s not just for your phone. You can move it to your tablet or computer too. This makes all the difference when it comes to typing out meaningful notes. As we mentioned at the beginning, as far as smartphones have come, it’s still a huge pain trying to type out anything of importance.
Using Trello means you can just go on your computer, with your nice, full-sized keyboard, create whatever note you want with as much detail as it needs and then have it ready and waiting for you on your phone. Anyone you’re collaborating with will appreciate this as well.
Although technology is moving along at an unprecedented pace, it’s hard to imagine humanity will ever ditch its love affair with keeping lists. Thanks to Trello, though, we’ve at least evolved a bit. You can now easily keep all of your lists in one convenient place, send them to others, organize with ease and basically set yourself up for world domination. Oh, and did we mention that all of this is completely free?
Wrike Review by Cloudswave
Wrike.com refers to those services that are designed to facilitate collaboration for the people who work together being geographically separated from each other. Such type of work organization is becoming increasingly popular.
For example, it is very common now that the website editor lives in one country, the proofreader lives in another, and the authors are scattered around the world. But this is a real workable and productive team.
Benefits of having the remote office
This approach has a lot of advantages. Let’s name the most common of them.
Savings for the employee
Having the web team, the employer can save on office rent, computers and other equipment. And most importantly there is no expenses on coffee, which is known to be absorbed by the office workers by the ton.
Rich selection of specialists
When using the classical work scheme the employer’s opportunities are limited with the experts who live in one city. However when one builds the web team using the freelance services and other resources it is possible to find some talented, creative or even genius people in in far-off lands.
Good earnings for the freelancers
Of course, such scheme works great for employees also. Instead of working in low-paid job in the hometown, one may find a more worthy use of his creative abilities.
The cons of being a remote team
So there are a lot of advantages. But there are problems also. And this is the main of them: how to ensure the coordinated work of all remote employees and make them to receive the appropriate information quickly and to communicate with each other constantly while working on the project?
Maybe the easiest way (which, by the way, is enjoyed by the most companies) is the good old email. Someone creates the mailing list, and all discussions are held within it. Well, this proven method is quite good, and despite its simplicity (or rather because of it), is quite effective. But there are more convenient methods, that are possible due to the specialized software. Wrike.com is the great example.
What is Wrike?
Founded in 2006, Wrike is multilingual online tool for the project management. Its main focus is on user’s collaboration and tracking the complex projects. Wrike makes it easy to track small and big projects, manage deadlines, schedules, staff time, and more. Wrike has good integration with email and popular cloud services (Google Drive, Dropbox, Box, OneDrive, and iCal). Apps for Android and iOS are also available.
After the registration, the user can see the dashboard divided into two screens. There is a tasks tree on the left side, and the description of the current task on the right. It is possible to group the tasks into projects. So if the task requires more than one action to implement that is the project.
While adding the project the user specifies its name, fills out the description, and adds users that will be involved in it. These users will receive notifications about the new tasks, about the status change of the current ones etc. They also can participate in the discussion of the tasks included in this project. It is also possible to attach the files that can be used by the contractors while working on this project. The files attached to the task can be edited directly in the service interface. Wrike saves the version history, so that any previous version of the file can be viewed here.
Of course, in order to use this system the user must be registered in it. The Wrike.com developers found wise solution, and the process of adding the new contractor to the project is incredibly simple. There is the ‘Assign to’ window where the project manager just enters the email address of any user, whether registered it in the Wrike or not. If this user is already registered, he just gets email notification about the new task or project for him. But if he is not registered, the service automatically registers it and sends the account information by email. Thus, the user does not bother with unnecessary actions and immediately starts to work.
Basic Wrike features
The basic use of Wrike.com for the small teams is free. Each user gets 15 GB for the storing of files related to the projects. It is possible to create and manage the tasks, to invite the collaborators, and to hold the discussions with them.
The system offers three basic views — overview of events, topic folders and reports. The main job is done on the folders tab. The folder structure is created at the user's discretion. It is possible to divide them by projects, by contractors, by topics, by processes etc. Note that the subfolders could also be created. And the tasks can belong to multiple folders at the same time. When creating tasks, one can not only add the responsible people and set the deadlines, but choose the priority, to create the subtasks.
From the other hand, the functionality of the free account is limited. For example, there are no time-tracking and analytics. Despite these limitations, the free Wrike.com functionality is quite sufficient for the small teams who do not require any special frills.
Advanced Wrike features
For the businesses who are working on the complex tasks with more than five people involved, there are paid plans with extended functionality. There are some great features that are offered for the paid users.
The filters are very handy tool which can help to put a particular slice of task at a glance. For example you can see only the tasks, executed by a specific user, or incomplete tasks, or the ones that were assigned during the last month. There are also some filters that can help to see the tasks by the last modified date, completion date, task author, creation date, start date, due date, and task type. There is an Activity Stream which can help to track task updates. Using the filters and the Activity Stream one can choose what tasks and projects have to be tracked and what updates are really important.
Actually it is not necessary to visit the Wrike website to work on tasks and projects. Tasks can be added via email by sending the message to firstname.lastname@example.org. Those users who will collaborate on this task should be also specified in the TO field. It is also possible to add the users who will have the right to manage the task. The SUBJECT field should contain the task title, but it also can be used for adding some additional info to the project. Using the brackets it is possible to specify the status of the task, its start and/or due dates, and the folder/subfolder where a task should be created. The body of the message is used for the task description. If the sender will attach some files to this letter they will be added to the task.
After the email is sent, the service will create the task and send out the notifications to the participating users. By the way, if the task was added to the non-existent project, then Wrike will create it automatically.
Gantt Chart view
The favorite feature of many premium Wrike customers is the Gantt Chart, which is called the Timeline here. It allows planning complex projects as well as strategic long-term tasks. Gantt Chart is effective when the usual tasks lists don't work. Such view makes it possible to monitor the employees’ overload, to redistribute the efforts properly. It’s very convenient that the task dependencies can be viewed. It helps to see the critical long paths and promptly understand what here is the lack of resources.
This view has full drag-and-drop support. Using the hotkey Shift+ScrollUp timeline can be easily scaled from 6 hours to 5 days. Just drag the mouse across the time slot to shift the task terms. Links between tasks are very handy, so if the task due dates were moved this will influence all related tasks.
Tasks are written under their time periods. The service automatically takes weekends into account and, if the due date of the task falls on a weekend, informs the user about this. There are filters that help to display the tasks by status and by the contractor.
If you need to edit the task on the timeline, it opens in a popup window, and there is no need to go back to the chart. The additional selection of the entire project on the top of all task pieces is also very handy. And if there’s need to share the timeline with user who doesn't have Wrike account it is possible with the Timeline Snapshot feature.
Wrike is a simple yet powerful system for managing tasks and projects. It helps to keep tasks in one place and always be in touch with the team and clients. This system has become the everyday tool for many small and big companies (PayPal, HTC and Hootsuite are among them) and had already proved its efficiency.
Most Favorable User Review
Most Unfavorable User Review
No unfavorable user review available yet for ProofHub.
No unfavorable user review available yet for Trello.
No unfavorable user review available yet for Wrike.
Most Favorable Critic Review
This particular PM tool can address the problem about the inefficiency of email, and provide an alternative but secure in-browser chat that improves communication. It also has its own proofing tool that expedites feedback and improves productivity, and a file management system that provides the entire history including every side note about a particular document, project, or client. And lastly, it is very easy to use just like email, with all the important data stored in a centralized place that can be accessed wherever and whenever.
More about ProofHub
View all the ProofHub Critic Reviews
No one loves apps more than we do as a tool for improving your productivity and making life easier. Podio will mean that I can roll up what I am doing in Trello, Zoho, CRM and Producteev into one product and at my level of business it is currently free. That is awesome. I don't think I've ever been happier. It's that good I would consider paying for it, even though its free.
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View all the Podio Critic Reviews
Trello is an intuitive management tool that can be used for projects of all sorts. It really makes you wonder how no one came up with something this simple before. And the scary thing is Trello is going to get even better as time goes by. There's also an iPhone app (Android is in the works). And as of this writing,
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With its convergence of collaboration and project management backed by an excellent Microsoft Project file import, Wrike epitomizes the flexibility that many of today's project teams need in a SaaS-based project management solution.
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Most Unfavorable Critic Review
No critic review available yet for ProofHub .
I've been using Podio almost since it was an startup. It was great to use it as a internal communication tool,.... however, if you need to go further on the project management and knowledge, or many other uses.. it gets complicated and limited. The way it's built allows for a lot of uses and applications, but none of them is the main purpose the application is built for, ... so in some part you will face the limitations.
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ProofHub Demo Video
Podio Demo Video
Trello Demo Video
Wrike Demo Video