When you hear the term “time tracking software”, the first thing you think of probably isn’t too far off from what this type of software does. That being said, enough companies from all over the world use it that if you aren’t doing the same, chances are your business is missing out.
As the name suggests, this type of software makes it easy for you and your staff to monitor the way you spend your time throughout the day.
One common form many people use is the equivalent of a stopwatch and generally for similar reasons: they want to know how long it takes them to complete a certain project. While this application can have a number of benefits, it’s far from the only reason people look into using time tracking software.
Many companies and individual workers need an objective way to show how long they worked on a task. Lawyers are a great example, but many in the freelance community can sympathize. Before they can bill a client, they need a way of showing them how many hours they’re being charged for.
Another very common form is simply for HR purposes: you need to know when employees come and go during the day. Instead of old-fashioned punch clocks, software makes a lot more sense.
The first type of business that may benefit from this kind of software is the one we just touched on. If the work you do requires you to show customers the hours you put into a project, then time tracking software probably makes a lot of sense.
There are other companies that could benefit in a big way though. For one, your company probably already uses time tracking software for HR purposes to monitor when your hourly employees are on the clock. For many companies, however, this does little to tell them about how staff members spend their time. If you’re worried that money is being spent while your employees are idle, time tracking software could be a huge help.
You may simply want to keep an eye on your employees because you’re expecting bigger workloads in the future and need to know if a larger staff would make sense. Again, time tracking software is an affordable way to find out.
These areas only begin to scratch the surface though. With time tracking software, you can also manage scope creep, forecast when projects can begin and when they’ll end, and justify employee raises or even terminations.
Now that you have a better understanding of what time management software does, let’s take a look at what features you should expect from the platform you choose. Time tracking has become so important that finding software is not an issue, but locating the right one can be.
There are a number of benefits that come from using web-based platforms, especially when we’re talking about time tracking software. The main one, though, is that this important information is being backed up on a number of different servers. Unless you’re simply using this software to satisfy your own curiosity, the data it’s gathering is probably vital (e.g. for HR reasons, to bill clients, etc.). Knowing that it’s protected from the worst case scenario is peace of mind worth paying for.
Of course, it’s also nice because as updates are released, you won’t have to do much more than click your mouse to get the newest version of your time tracking software.
No matter what kind of software we’re talking about, implementation is an important factor to consider. If you’re using this for your own one-person business (e.g. as a lawyer), then implementation is still important, but it shouldn’t be too hard to do.
On the other hand, if you’re using this software for your company, then you want a version that will allow you to update everyone’s at once. For example, some platforms will allow managers to set schedules for their staff. This is much easier to do if the manager can create the schedule and then implement it across their time. When you consider that later revisions may need to be made, the need for user-friendly implementation becomes all the more apparent.
As we’ve mentioned, there are numerous types of time tracking software available, so it’s important to identify your company’s unique needs first before picking one. You might not have an interest right now in tracking how long it takes your employees to accomplish every task. Perhaps you just want help monitoring when they come in and leave each day. If that’s the case, there’s no point in wasting money on extra features.
Whatever the case, there are enough platforms available for you to get exactly what you need. However, it’s worth exploring what exactly these options are so you don’t accidentally limit yourself by picking the wrong one.
Get a better understanding of what happens inside of your company’s business hours by utilizing time tracking software. Depending on the option you go with, this software will allow you to do a whole lot more too.
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