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File Converters

As you’re probably already aware, data comes in all different forms these days, meaning that the type of file you use for one business need won’t necessarily be the type you’ll later read it in or otherwise access it. This is where file converters are necessary.

What Are File Converters?

File converters are basically how you take one type of data file (e.g. a PowerPoint presentation) and turn it into something else entirely (e.g. a video file). Without a file converter, your options are extremely limited. You’ll either need to go without the necessary file type you’re trying to convert your data into or you’ll have to do it manually. In the case of taking information from a PowerPoint presentation and turning into a video file, it should be obvious that this is going to require a lot of work. Fortunately, with the right file converter, you can get the format you need. Depending on the conversion you’re doing and the size of the file types, it can often happen in a very short period of time too (this is especially true when considering the alternative).

Keep in mind, however, that there are countless file converters on the market at the moment. This is because there is no end to the various conversions you may need to do. If you wanted to take an MP3 and convert it into a ringtone for your phone, you’re going to need a different type of converter than if you wanted to make the PowerPoint to video change we cited earlier.

To give you an idea of how many different file types exist, let’s look at a list of some of the most popular categories:

·  eBooks

·  Web content

·  Images

·  Documents

·  Audio Files

·  Fonts

·  Contacts

·  Paper

·  Email

·  Videos

·  Archives

This is by no means an exhaustive list and each category has several different subcategories we could mention. For example, with your archived information, you probably use some combination of zip, 7z, rar, and tar.

On top of that, there are two primary methods with which conversion can happen: online and offline. The former is pretty self-explanatory. With the World Wide Web, you will find no shortage of file converters. However, many people actually prefer the localized kind they can use right from their desktop. With everything else being the same, converting files offline generally means privacy concerns aren’t an issue.

Does Your Business Need File Converters?

Most businesses could definitely benefit from using file converters for the simple reason that so many companies have so much data they need accessible in several different formats.

If your business doesn’t currently have this need, chances are they will someday in the future. Perhaps, if nothing else, one of your clients will prefer to send important documents in a certain format that your business doesn’t support. With a file converter, you never have to insist on a customer changing their operation habits to meet your needs.

What to Look for in a File Converter

The main thing you want in a file converter is simple: it needs to be able to work with the platforms you use. This is essential or the software is of no use to your company whatsoever. However, some converters can support more than just one-to-one conversions. Look for those that support all the various file types your company uses.

There are all kinds of niche formats to take into consideration. Some companies even have to think about the equipment they use for some of their data creation. The video technology you use comes to mind immediately. However, so long as you’re using modern equipment (e.g. not a camcorder), this probably shouldn’t present too much of a challenge for you.

Lastly, not only might you want to get a file converter that can handle a wide array of formats, you may want to simply get software that comes with this benefit to begin with. If your company puts out a podcast, you can get recording software that will make it simple for you to take the MP3 from an episode and turn it into something more accessible for other uses.

Another thing to think about is where you want the conversion to take place. Like we covered earlier, you can convert files on and offline. If security is a concern of yours, then it makes sense to handle this process locally. On the other hand, if many of your employees are on the road a lot or would otherwise benefit from converting online, that’s where your money should go. As with platforms, though, you can often find a compromise between the two.

The good news is that, as technical as this may sound, file converters can handle the process with a click of your mouse. On top of that, most are extremely affordable too (or even free).   

 

Cloudswave Awards Q2 2016 : Best File Converter Software

The Cloudswave Awards is a seasonal ranking of the Top 10 business applications across several categories.
This ranking is based on the cloudswave score, the weighted average score that captures the essence of multiple critic reviews into one number.

Find out more about this scoring system

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