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When I Work

Logo for When I Work

When I Work Coupons, Reviews, Comparisons and Alternatives


About When I Work

When I Work is the easiest way for businesses to schedule and communicate with their employee. When I Work puts the work schedule in everyone’s pocket via text message or mobile app.

When I Work is a mobile employee scheduling platform that is reinventing workforce management for SMBs through a blend of collaborative communication technologies; —including the web, mobile apps, text messaging, social media, and email.

With over 50,000 active users and hundreds of new businesses signing up every week, When I Work is poised to change the way small and medium sized businesses manage their hourly and mobile workforce.

  • 78

    Score

    30 Critic Reviews

  • Provided by
  • Platforms
    Web based
    Windows
    Mac OSX
    Linux
  • Mobile
    iOS
    Android
  • API
    Availability
  • Pricing
    View details
    Subscription Plans
    Free Plan

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Features & Specifications

Key Features

  • Employee Scheduling - simple drag & drop interface
  • Online Access - anytime, anywhere
  • Notifications - email, text message & push notifications
  • Communication - text alerts, group text, and 2-way texting
  • Time Clock - mobile phones, iPad, or PC (with Attendance)
  • Payroll - forecast your labor costs
  • Reports - track and review your data, export available
  • Calendar - iCal / Outlook Calendar / Google Calendar Sync

Specifications

Supported languages
English
Serviceable Area
Australia,  Canada,  India,  United Kingdom,  United States
Supported Platforms
  • Web Based
  • Mobile Web
  • Desktop Windows
  • Desktop Mac OSX
  • Desktop Linux
  • Mobile App IOS
  • Mobile App Android
API availability
API is available. Protocol / Formats : JSON, REST .
Access the API documentation
Integrations
When I Work integrates with Facebook and more than 1 other solutions. View details
Support Options
  • FAQs
  • Knowledge Base
  • Online Support
  • Phone Support
  • Video Tutorials
Security and privacy
  • Encryption of data at rest
  • SSL for all pages in application domain
  • Multiple Location Data backup

Ratings Summary

Metric Score Rank
cloudswave Score
78
#11
Domain Authority 59
#8
Alexa Rank 17463
#6
Integration 38
#6
Security 100
#1
Support options 90
#2
Platforms 90
#2
Show / Hide category leader in Radar

When I Work Screenshots

Plans & Pricing

Basic

$9
for 1 Month / 1 user(s)

Features

  • 5 Users
  • Minimal Data Entry
  • Mobility with 24/7 Access
  • Nothing to Install
  • QualifiedandEligible
  • Find Replacements On-the-go
  • Choose Your View
  • Avoid Schedule Conflicts
  • See Who's Working Now
  • Quickly Find Replacements
  • Up-To-Date Staff Availability
  • Easy VacationandLeave Management
  • Group Email Service
  • TeamTxt Custom Texting
  • Flexible Bulk Texting
  • Manager-to-Manager Communication
  • Take an Open Shift
  • Manage Open Shifts with Ease
  • Swap or Drop Shifts
  • Automate Shift Trading
  • Create a Template
  • Load a Template
  • Learn From the Past
  • Export Payroll
  • Reduce Overtime
  • Schedule Departments
  • Include Addresses
  • Event Scheduling
  • Project Scheduling
  • Facebook App
  • Twitter Reminders

Starter

$19
for 1 Month / 1 user(s)

Features

  • 10 Users
  • Minimal Data Entry
  • Mobility with 24/7 Access
  • Nothing to Install
  • QualifiedandEligible
  • Find Replacements On-the-go
  • Choose Your View
  • Avoid Schedule Conflicts
  • See Who's Working Now
  • Quickly Find Replacements
  • Up-To-Date Staff Availability
  • Easy VacationandLeave Management
  • Group Email Service
  • TeamTxt Custom Texting
  • Flexible Bulk Texting
  • Manager-to-Manager Communication
  • Take an Open Shift
  • Manage Open Shifts with Ease
  • Swap or Drop Shifts
  • Automate Shift Trading
  • Create a Template
  • Load a Template
  • Learn From the Past
  • Export Payroll
  • Reduce Overtime
  • Schedule Departments
  • Include Addresses
  • Event Scheduling
  • Project Scheduling
  • Facebook App
  • Twitter Reminders

Standard

$29
for 1 Month / 1 user(s)

Features

  • 20 Users
  • Minimal Data Entry
  • Mobility with 24/7 Access
  • Nothing to Install
  • QualifiedandEligible
  • Find Replacements On-the-go
  • Choose Your View
  • Avoid Schedule Conflicts
  • See Who's Working Now
  • Quickly Find Replacements
  • Up-To-Date Staff Availability
  • Easy VacationandLeave Management
  • Group Email Service
  • TeamTxt Custom Texting
  • Flexible Bulk Texting
  • Manager-to-Manager Communication
  • Take an Open Shift
  • Manage Open Shifts with Ease
  • Swap or Drop Shifts
  • Automate Shift Trading
  • Create a Template
  • Load a Template
  • Learn From the Past
  • Export Payroll
  • Reduce Overtime
  • Schedule Departments
  • Include Addresses
  • Event Scheduling
  • Project Scheduling
  • Facebook App
  • Twitter Reminders

Ultra

$59
for 1 Month / 70 user(s)

Features

  • 50 Users
  • Minimal Data Entry
  • Mobility with 24/7 Access
  • Nothing to Install
  • QualifiedandEligible
  • Find Replacements On-the-go
  • Choose Your View
  • Avoid Schedule Conflicts
  • See Who's Working Now
  • Quickly Find Replacements
  • Up-To-Date Staff Availability
  • Easy VacationandLeave Management
  • Group Email Service
  • TeamTxt Custom Texting
  • Flexible Bulk Texting
  • Manager-to-Manager Communication
  • Take an Open Shift
  • Manage Open Shifts with Ease
  • Swap or Drop Shifts
  • Automate Shift Trading
  • Create a Template
  • Load a Template
  • Learn From the Past
  • Export Payroll
  • Reduce Overtime
  • Schedule Departments
  • Include Addresses
  • Event Scheduling
  • Project Scheduling
  • Facebook App
  • Twitter Reminders

How to Get Your When I Work Free Trial

Founded in 2010, When I Work is a software-as-a-service solution that enables businesses to effortlessly coordinate and engage their workforce. It is used by almost half a million managers and business owners around the world and provides numerous valuable features, like employee communication, scheduling, and attendance.

It uses various communication technologies, such as email, social media, text messaging, mobile apps, and web apps to prepare teams and make them more efficient and accountable. Do you plan on using When I Work to enhance the productivity of your employees? If so, follow the steps below to obtain a free trial:

Step 1:

When I Work Free Trial Step 1

Getting a free trial at When I Work is easy. Enter When I Work's website, then, either scroll down to the bottom of the page and click “Try Scheduling” or just enter your full name and email address in the empty boxes provided at the top of the page and click “Start Scheduling”.

Step 2:

When I Work Free Trial Step 2

Upon clicking “Start Scheduling”, wait for a few seconds till your account is created. Once done, you will be directed to the above page, where you have to complete your profile. So, enter your company name, the number of employees, mobile number, and scheduling dates in the empty boxes provided. Once done, click “Get Started” and enjoy using When I Work free for 30 days.

Step 3:

When I Work Free Trial Step 3

The free trial will last you for 30 days, which makes it a sensible decision to purchase a monthly subscription package. When I Work offers a range of packages based on the number of users required. You only pay for the number of employees you want to get the software for. For instance, if you choose 40 employees, you have to pay $49 monthly.

So, now that you are familiar with the steps mentioned above, obtaining a free trial at When I Work won’t be a problem.

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When I Work Integrations

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Facebook

Social Media Management

When I Work integrates with Facebook. Facebook is a social media network that helps you communicate with your friend; you can register to ...
Learn More

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Gusto

Payroll

When I Work integrates with Gusto. Gusto (formerly ZenPayroll) provides an online Payroll, Workers' Comp, and Health Benefits integrate...
Learn More

View All

Critic Reviews

  • 78

    Cloudswave Score for When I Work

    Rating based on 30 Critic Reviews

    26 Favorable reviews
    87 %
    2 Mixed reviews
    7 %
    2 unfavorable reviews
    7 %
  • I've tried the rest - this is hands down the BEST scheduling app for small business. The price is right, and it actually WORKS. The platform is SO simple, and it is SO flexible. Scheduling is easier than any other app we've tried, and has a ton of flexibility. The device (tablet/phone) apps work as promised, and all my employees have commented on how much better this app is and how much they love it. Most important, timesheet summary for payroll is clean and simple.

    Pros : Excellent reporting simplicity and functionality Incredibly easy to schedule employees Apps work great Setup is a breeze user interface is outstanding

    Cons : Haven't found anything to complain about.

  • When I Work doesn’t do everything (nor does it want to), but if it’s straightforward scheduling you’re after, it’s a great solution to consider. The grapevine says they’ll be tackling time, attendance, and payroll integrations next – whatever it is, we’re sure it’ll be great to use.

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User Reviews

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