Software Comparison
Dropbox vs Soonr

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Listed in : Document Management

Dropbox is a file hosting service and cloud-based application that allows users to create a folder on their computers and then synchronize it, thus m... Learn More


Listed in : Document Management

Soonr is the leading provider of secure online file sharing and collaboration services to more than 150,000 paying businesses worldwide. Soonr Workpla... Learn More

Pricing Starting From

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Dropbox

Document Management

Free Plan

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Soonr

Document Management

No Pricing Available yet.

Available Features

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Dropbox

Document Management

1 TB (1,000 GB) of space

Safe, reliable backup

Access from anywhere

Simple file sharing

Additional sharing controls

Remote wipe

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Soonr

Document Management

Users: 10 and Up

Online Storage: 5 TB and Up

Desktop, Web, Mobile Device Sync & Share

No File Size Limit

Sharing with Public Links

QR Code Linking

Share Using Existing File Structure

Hybrid Cloud Sync and Share Deployment Option

Share Without Account

Extensive, Easy-to-Use Search

Company Branding

Edit Files Directly within Mobile App - No 3rd-party Apps Required

Integrated Office Document Editing on iPad & Android

Integrated Document Annotation on Mobile Apps

Integrated Signature Capture on iPad & Android

Scan to PDF on Mobile Apps

Groups & Subgroups

Full Permissions Controls

File Retention (Versioning)

File Locking for Version Control

Password Protection & Expiration for Public Links

256-bit AES Encryption

Virus Scanning of Emailed Files

Jurisdictional Datacenters

Geo-redundant Datacenters

Data Loss Prevention (DLP)

Two Factor Authentication

Allow Backup Policy

Control External Connection Creation

Password Policies (Life-Cycle, Complexity, Thresholds)

Detailed Reports & Audit Trails on Users, Groups, Devices, Projects & Files

Session Policies

Mobile Device Use Policies

Group Use Policies

Mobile Device & Group Approvals

IP Address Whitelisting

Public Link Allow Policy with Passwords & Expirations

Remote Computer Access Policy

File Unlock Override Policy

Super Admin Role

Google Docs

Office 365

OneDrive

Active Directory Integration

SSO/SAML Option

Salesforce Integration

Soonr APIs

Email Support

Online Training

Phone Support

Live Training

Free Trial Availability

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Dropbox

Document Management
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Soonr

Document Management

Cloudswave Editorial Review

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Dropbox

Document Management

Dropbox Review by Cloudswave

Your boss summons you to her office. You go, silently hoping you’re not in trouble. Turns out you’re not, thank goodness for that, and she asks for a file you remember filing in the Archives section – the bottom drawer – of your filing cabinet approximately a year ago. She needs the file before noon, better if you can hand it to her before she heads to a board meeting in an hour.
You hurriedly go back to your corner in the adjacent room. But much to your chagrin, you spend the next hour and a half rummaging through file after file, folder after folder, sheet after sheet, drawer after drawer, only to discover that the file in question is nowhere to be found.
Where in Merlin’s beard has it gone?
Sound familiar?
In this age of software and various other technological breakthroughs, unfortunately, the fictional scenario above is reality for many small businesses. Files, folders, stacks and stacks of paper that are susceptible to damage, loss, or theft still occupy many administrative personnel’s working days.

What is Dropbox?

Traditional document management systems are, for the most part, time-consuming, labor-intensive, and error-prone, which can cost companies a lot in terms of time, labor, and lost business opportunities.
This is where Dropbox, a cloud-based document management system, makes its mark.
Established in 2007 by Drew Houston and Arash Ferdowsi, then students at MIT, Dropbox is a file management solution that allows users to upload, back up, and share files in various formats. The concept for Dropbox came to existence because Houston constantly forgot his USB flash drive.
Because it’s cloud-based, files saved to Dropbox can be accessed anytime, anywhere, on any device. No more worries even if you forget your USB drive or portable hard drive at home. Dropbox provides for both online and offline document access.
Used by approximately 400 million people worldwide, Dropbox is a brand that has become synonymous to cloud storage and file sharing. Even Dropbox for Business, a premium service targeted at teams and organizations, has already breached the 100,000-user mark since its launch in April 2013. Organizations using Dropbox for Business include Yahoo, News Corp, Under Armour, Intuit, Macquarie, and National Geographic.
Dropbox enables friends, family, and work colleagues to collaboratively work on files, documents, and photo, audio, or video projects. It supports Microsoft Office documents, PDFs, various image and video files, and Photoshop files, among others. It’s used to back up important data and free up your device’s storage to make way for new files or documents.
Because it works on practically any device, it syncs files across your many different gadgets – laptop, smartphone, tablet, or PC. Meaning, no matter how many times you edit a file, everyone you share it to gets the latest version.

Why Dropbox?

To understand what Dropbox is and what it can offer to its users, let’s discuss some of the app’s features below:

Anytime, anywhere access

Cloud-based systems like Dropbox have changed the world of work in a big way. People can now work from home, at a coffee shop or co-working space and collaborate with colleagues from anywhere – an essential capability for mobile workers and entrepreneurs who need to be productive despite being constantly away from their work desks.
Dropbox has mobile apps for Androids, iPhones, iPads, BlackBerry devices, Kindle Fire, and smartphones and tablets running on Windows.
Files or documents marked as favorites on the mobile app can be made available for offline access. This means that even when you’re at a location where data signal is wonky at best, or on a trip to the middle of nowhere, file access won’t be a problem. Any changes made to the file are automatically synced across all your devices the moment you’re back online.

Security

To secure your files and keep your data private, Dropbox employs various security mechanisms including 256-bit AES encryption and SSL/TLS for file transfer. Also, Dropbox regularly conducts manual testing to identify and correct bugs, and patch potential vulnerabilities.
Dropbox for Business has a customizable admin console that gives you visibility and full control over how people access and interact with your organization’s data. Permission and access rights can instantly be granted or revoked, depending on users’ roles in the company. The app also uses a two-step verification process to thwart unauthorized access.
In addition, Dropbox lets you remotely delete data from stolen or lost devices. A four-digit passcode that needs to be entered whenever you launch the Dropbox app can be set up. You have 10 chances to enter the correct passcode or your device will automatically be signed out.

Collaboration

Dropbox has a feature called external sharing which allows you to send links to files or folders. Recipients need not have a Dropbox account to view the shared files or folders. To secure your files and prevent your data from falling into the wrong hands, you can password-protect the links (available for Pro and Business users) and set them to expire after a certain number of days. Sharing links can also be removed at any time.
To keep scattered work in one place and facilitate teamwork, Dropbox for Business allows collaborative editing among colleagues, and the commenting feature can be used to gather feedback and ideas. Changes made to files or documents are synced in real time to ensure everyone has the most updated file version.
Both Dropbox and Dropbox for Business let you create folders to keep your files organized.

File versioning

Need to restore a file to its previous version? Dropbox’s file versioning feature takes care of that.   If you’re a free Dropbox subscriber, you can revert to any previous version of a file as long as the changes are made within the last 30 days. Extended Version History, which is an addon available to Dropbox Pro subscribers, preserves your files’ history for up to 12 months.   Dropbox likewise saves deletion history for 30 days for users of the free plan and up to a year for Dropbox Pro subscribers. For Business account holders, changes and deletion histories are saved forever.

Microsoft Office integration

Most documents are created using Microsoft Office – Word documents, Excel spreadsheets, and PowerPoint presentations. And if you’re sharing MS Office files with people who unfortunately don’t have the software on their devices, they’ll have trouble previewing them, let alone make changes to them.
Dropbox’s collaboration with Microsoft via Microsoft Office Online enables users to work on Microsoft Office files without leaving Dropbox, without installing Microsoft Office on their devices.
While Microsoft Office Online doesn’t carry all the features of the desktop version, it’s more than enough for users to perform essential functions such as open, edit, insert tables, customize charts, copy and paste images, save, and print.

File preview

As a rule of thumb, any file that can be saved on your computer can be uploaded and saved to Dropbox. This means that Dropbox can preview various file formats even without access to the original application used to create the file, provided the files aren’t corrupted or password-protected, and don’t exceed file size limits – 20MB for documents, 4MB for text and code formats, and 50MB for images.
While there’s no limit to the length and size of your videos, Dropbox only lets you preview the first 15 minutes.

Desktop app

Available for computers running on Windows, Mac, and Linux, the downloadable Dropbox desktop app automates and speeds up file sharing and syncing. After successfully downloading the desktop app on your device, a Dropbox folder, which essentially functions just like any other folder in your hard disk drive, is created. The only difference is that any file you save into the Dropbox folder is automatically uploaded and synced across all the devices linked to your Dropbox account.
Files in the Dropbox folder can be accessed and edited even while you’re offline, and all changes are synced the next time you’re online.

Mobile app

Stuck in traffic? Vacationing in Bali but still need to check on some files?
Whichever mobile device you use – Android, iOS, Windows Phone, Blackberry, or Kindle Fire – Dropbox’s mobile app enables you to access your files wherever you are. It lets you preview, share, and edit files straight from your tablet or smartphone. Unlike the desktop app, which automatically downloads shared files to the Dropbox folder, the mobile app only downloads files when you need them.
The Dropbox mobile app can be set up to automatically upload all photos and videos taken using your smartphone, which are then automatically downloaded to your Dropbox folder in your desktop – a quick and easy way to back up and transfer your files from one device to another without lifting a finger.

Is Dropbox for you?

Whether for personal or business purposes, if you’re on the hunt for a file sharing and document management software that’s feature-rich and accessible whenever, wherever, on any device, Dropbox is worth a look.
Aside from its native file sharing and collaborative editing functions, its developer API and ready-made integrations with various third-party solutions such as Salesforce, AutoCAD 360, DocuSign, Okta, Splunk, Vimeo, Asana, InVision, Trello, Slack, and Microsoft Office make it a powerful productivity app.
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Soonr

Document Management

No Cloudswave Editorial Review available yet.

Most Favorable User Review

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Dropbox

Document Management
User review from
10
emily josh
May 18, 2016

Dropbox is one of the world's most trusted service when it comes to cloud storage and the service really is worthy of all its praise. The giant multitude of features they offer with their inexpensive packages are ideal for everyone, whether they are a single person who just casually listens to music, or a professional photographer who wants to keep his RAW photos saved up in the cloud or whether a businessman needs all his corporate files protected online and grouped to his staff.There is free version to start with but it only starts with a 2 Gigabyte storage. Moving on,andnbsp; the next package, the one for the pros, is rather tempting with a whole terabyte back at bay and with my personal favorite feature, the timed sharing of files, is here. All this is a real bargain for merely $9.99 and I have the very version on my account. Ooh not to forget, Dropbox conveniently allows enterprises flexible payments according to their needs with the ability to manage the whole building's employee's accounts right from a central computer and share with them any files you want or desire. We can recover files which we lose or we can even remotely wipe out everything from the main server if a device gets stolen.I am a tech savvy and occasionally log onto various services getting the most juice out of them and even with the whole TB maxed out, I managed to get fast and quick responses throughout the site. The swift and effortless movements while navigating through the interface worked like a giffy and not to forget the organized manner in which DropBox is laid out. It really allows maximum utilization from the software.A point to note is that my photos and videos don't seem to have automatically been downgraded as is the case with Google Drive. I absolutely love Dropbox and believe everyone should make the transition from Google drive to over here.

Pros :

  • We can easily recover files.
  • Have huge storage.

Cons :

  • None I could think of.

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Soonr

Document Management

No favorable user review available yet for Soonr.

Most Unfavorable User Review

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Dropbox

Document Management
  • User review from
    4
    Robert Belton
    Mar 4, 2016

    Dropbox has the potential to be the leading file sharing program, if it were a little more secure (has had some trouble with hackers) and a bit faster. The pricing for the software is a bit steep as well, if you are an organization which has and shares larger files.

    Pros :

    • The obvious and best feature of Dropbox is storage over the cloud. -We can store a file from anywhere to a remote storage location and not have to worry about it taking up valuable disk space on a physical drive or computer.
    • This is great in the sense that you are covered if a storage device or computer was ever lost, damaged, or stolen.
    • Obviously hard drive space has grown over time as computers have become more updated, but it is still nice to not slow down a computer or worry about space requirements when wishing to maintain a long-term cache of your data and files.

    Cons :

    • Not very secure. Dropbox has had several incidents involving hackers, and their team has yet to find a solid solution to cutting back on these attacks.
    • This is not really "their fault" by large, but it is upsetting that their security team has not implemented better measures. It is hard to have collaborative efforts on a file in Dropbox, as it does not show who made edits to the file if multiple people are "touching" it.
    • That functional limitation is perhaps the biggest detriment to Dropbox's features.
    • I have uploaded pictures and videos from trade shows to our corporate dropbox account for review and disbursement to the team, and it has taken over 24 hours multiple times for the data to upload.
    • I realize that internet speeds and size of the files are variables to consider in this, but we have prime business download speeds and upload speeds, and the file size I am talking about is a mere 3gb…
    • Definitely, a problem when you want to disperse large files quickly.

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    Soonr

    Document Management

    No unfavorable user review available yet for Soonr.

    Most Favorable Critic Review

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    Dropbox

    Document Management
    75
    Anonymous contribution , Cloud Storage Best

    Wednesday 31 December 1969

    Even though our Dropbox review found this to be one of the best cloud providers available, it still has some work to do when it comes to business services. For individuals or small corporations, it was our top provider. he stability and reliability of this provider was one of the best we found. The number of applications available also separated this service from the others. We highly recommend this cloud provider for your backup needs.

    More about Dropbox
    View all the Dropbox Critic Reviews
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    Soonr

    Document Management
    75
    Frederic Lardinois , Read Write

    Monday 05 January 2009

    Soonr is one of the most useful productivity apps we have seen for the iPhone. Some web apps like Syncplicity also let you access your cloud storage, but they can't provide the ease of use and compatibility with a large number of file types in the same way a native application like Soonr can.

    More about Soonr
    View all the Soonr Critic Reviews

    Most Unfavorable Critic Review

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    Dropbox

    Document Management
    40
    Majdi Sleimen , GetApp

    Tuesday 22 December 2015

    More about Dropbox
    View all the Dropbox Critic Reviews
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    Soonr

    Document Management

    No critic review available yet for Soonr .

    Demo Video

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    Dropbox Demo Video

    Document Management
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    Soonr Demo Video

    Document Management

    Screenshots

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    Dropbox

    Document Management
    Screenshot for Dropbox 3 screenshots available
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    Soonr

    Document Management
    Screenshot for Soonr 4 screenshots available

    Typical Customer

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    Dropbox

    Document Management
    • Business
    • Personal Use
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    Soonr

    Document Management
    • Business

    Supported Devices

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    Dropbox

    Document Management
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    Soonr

    Document Management

    Supported Languages

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    Dropbox

    Document Management
    • English
    • French
    • Spanish
    • Italian
    • German
    • Russian
    • Japanese
    • Chinese
    • Portuguese
    • Polish
    • Danish
    • Norwegian
    • Swedish
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    Soonr

    Document Management
    • English
    • French
    • Italian
    • German

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