Thanks to the Internet, the business landscape has changed drastically in just a few decades. It’s almost impossible to imagine a time when the walls of a business were as far as any company would ever reach. These days, just about any company can do business with customers on the other side of the world. They can open up locations all around the globe too. So long as they have the right kinds of technology on their side, just about any goal is attainable. One very important form of software that just about every company should be using is file sharing. Without it, those company walls are as far as many businesses will ever get.
File sharing refers to digital methods aimed at allowing users to share digital information or resources. Sometimes, it simply means one user allowing another access to their own cache. These digital resources can include multimedia, documents, programs, graphics, eBooks and images. The term may refer to public and private versions. In either case, sharing privileges may differ by user depending on whoever is in charge.
While there are a number of ways file sharing can work, the most popular methods include:
There are countless benefits to using file sharing over what may seem like more conventional methods, such as utilizing hardware or sending information via email. For one thing, file sharing is far more secure than using discs, USB drives, or other forms of hardware to transfer information.
File sharing software can also support far greater amounts of data than email can. Most of you have probably tried to send emails in the past that got shot down because the attachments were too large. This is almost never the case with file sharing.
Additionally, as file sharing takes place remotely, you can count on synchronization working to your favor. If you were to email an important document out and ask for edits, anyone who edited the document would need to send it back out to all the other recipients. Of course, if someone else had made edits at the same time, the process would continue and the end result would probably be a headache and little else.
Take that same scenario, though, and imagine file sharing software. If anyone edits a document on the platform, they save it and it’s there for everyone else to review. In fact, they’ll get a live update when anything on their platform is altered in the least.
The other major benefit here is automatic backup. Anything put on a file sharing platform is essentially backed up immediately and without you having to take any extra steps. If your computer crashes, the document is still alive and well elsewhere.
Although file sharing is great, there are a number of things you’ll want to consider to get the most out of this resource. Fortunately, file sharing is a pretty straightforward service, so the following should be all you need on your checklist.
First, as we’ve already touched on, your file sharing software should work with the cloud. Security is built-in as is synchronization and convenience. Without cloud support your file sharing platform will only ever do so much.
Second, ensure it can meet your data needs. If your company is going to be putting large amounts of information on a file sharing platform, you don’t want to run into the email problem we mentioned earlier.
Third, file sharing should be easy. You should literally be able to open the application, insert your file, and be done with it. Anything beyond that should be called into question.
Fourth, you should also look for mobile features too. File sharing is especially helpful when you can access the information on your mobile device.
Lastly, look at the price. You may be surprised to know that there are actually a number of free versions that are worth consideration. To handle an enterprise-level of data, you might have to update your use at some point, but if nothing else, free versions are a great way to test the waters if you’re new to this software.
So don’t rely on out-of-date methods for sharing digital information. Instead, use file sharing software and expand what your company can do.
The Cloudswave Awards is a seasonal ranking of the Top 10 business applications across several categories.
This ranking is based on the cloudswave score, the weighted average score that captures the essence of multiple critic reviews into one number.
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